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Federal Firearms License A&D Log
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FFL Record Retention
Reference Guide
NSSF
Record
Retention Time
DEALER
Dealer’s Acquisition and Disposition Record
27 CFR 478.125(e)
20 years*
27 CFR 478.129(e)
Firearms Transaction Record - ATF Form 4473 Firearm Transfers
27 CFR 478.124
20 years*
27 CFR 478.129(b)
Firearms Transaction Record -
ATF Form 4473 NICS Check Without Transfer
27 CFR 478.124
5 years
27 CFR 478.129(b)
Report of Multiple Sale or Other Disposition of Pistols and Revolvers –
ATF Form 3310.4 Attached to pertinent ATF Form 4473
27 CFR 478.126(a)
5 years
27 CFR 478.129(c)
Federal Firearms Licensee Theft/Loss Report – ATF Form 3310.11
27 CFR 478.39(a)
8 years
27 CFR 478.129(c)
MANUFACTURER
Manufacture/Acquisition Records
27 CFR 478.123(a-d)
FOREVER
27 CFR 478.129(d)
Disposition Records
27 CFR 478.123(a-d)
20 years*
27 CFR 478.129(d)
IMPORTER
Importer/Acquisition Records
27 CFR 478.122(a-d)
FOREVER
27 CFR 478.129(d)
Disposition Records
27 CFR 478.122(a-d)
20 years*
27 CFR 478.129(d)
Application and Permit to Import Arms, Ammunition and Implements
of War – ATF Form 6 & Release and Receipt of Imported Firearms,
Ammunition and Implements of War – ATF Form 6A
27 CFR 478.112
20 years*
27 CFR 478.129(d)
*Although 27 CFR 478.129(e) provides that records from the acquisition, manufacture, importation, disposition and/or sale of firearms may be discarded after 20 years, ATF prefers that these records be retained. However, ATF will accept these records when submitted to the ATF out of business records center.
Note - Upon going out of business, all currently maintained records must be turned in to the ATF out of business records center. 800-788-7133.
Thank you to the NSSF for providing this information.
WWW.NSSF.ORG
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Privacy Policy
Privacy policy This privacy policy is for this www.EXPRESSLogBook.com and served by and governs the privacy of its users who choose to use it. The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy. The Website • This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all U.S laws and requirements for user privacy. Use of Cookies • This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user's computer / device. • Cookies are small files saved to the user's computer’s hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website. Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors. • This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google's privacy policy here for further information [ http://www.google.com/privacy.html ]. • Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected. Contact & Communication • Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advice users using such form to email processes that they do so at their own risk. • This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties. Email Newsletter • This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an on-line automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user. • Subscriptions are taken in compliance with U.S. Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties or shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website's email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy. Or contact us by email provided in the contact us link in the home site. • Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list]. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity. • In compliance with U.S. Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead. External Links • Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. • The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned. Adverts and Sponsored Links • This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to who may have detailed privacy policies relating directly to the adverts they serve. • Clicking on any such adverts will send you to the advertiser’s website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned. Social Media Platforms • Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively. • Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. Neither this website nor its owners will ever ask for • Personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email. • This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account. Shortened Links in Social Media • This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy URLs. • Users are advised to take caution and good judgment before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
Terms of Use
Terms and Conditions Website terms of use By registering with www.EXPRESSLogBook.com you have agreed to the Privacy Policies and the Terms and Conditions. If you have any questions about the Privacy Policies please click on the link in the home website. This website is designed with the simple purpose of user interaction and each user’s interaction with the website might be different. The websites is to be used in the manner intended by the developer and no other way. We do not condone use of the website for anything not related to the intended use. We reserve all rights to terminate any client who does not follow our rules and privacy regulations. The current terms and condition only apply to Gun logs and any user (FFL dealers, ATF/Law Enforcement, Private Dealer, and Distributer) has the right to use the log book in any matter chosen but not any matter that is not intended by website developers. We at www.EXPRESSLogBook.com will never sell your information or make any information public without your consent. As a website that collects records and information we reserve all rights to make use of this information as we choose as long as it does not break our privacy policies or our customer’s civil rights. Use of BOLO (be on lookout) list In this website you will find a list provided by ATF/Law Enforcement that refers to public information made public by law. This list will include firearms, Individuals names, and any other information provided by ATF/Law Enforcement officers. The information entered in this list is meant to aid in the help of keeping said individuals from purchasing and or obtaining in any matter a firearm if you sell a firearm to said individual it is on your own risk and we take no responsibility in said actions. Any firearms described in this list will be cross referenced with any log book provided by Private Dealers and FFL dealers and if found to be of interest to ATF or Law Enforcement officers said agent or officer should follow the required steps to get in contact with said dealer. Private dealers If state allows private sales and private purchases to take place and you would like to use www.EXPRESSLogBook.com to keep track of your sales/purchases then you are more than welcome to do so under our terms and conditions. All Privacy Policies described in this website also will fall upon you. If you wish to only use this website to reference the BOLO List and not use the log book to keep your information from being obtained by ATF/LE that is OK by our rules. www.Expresslogbook.com does not sell private information and will never release it to public. Distributors If you signed up to our website as a distributer and would not like to use our log book options you will gain access to all FFL dealer information including address, FFL#, phone numbers, and any information we require from said dealers. This information will allow distributers to transfer firearms to FFL dealers with simplicity. Please use this information only as intended and any distributer found using this information for self-gain will be going against our privacy policies and action will be taken. If you would like to use our log book option please be aware that any information entered in this website will be cross referenced with the ATF/LE BOLO List and all rules apply to you as well. You will also be able to receive transfers from other distributers and FFL Dealers. FFL Dealers As an FFL Dealer you will be given a range of options in our websites use. You will be able to work with distributors to receive firearms with simplicity. You will also be able to transfer firearms to other FFL dealers and by doing so you will have other FFL dealer information and this means you must follow our rules and will be held to our Privacy Policies. The log kept by FFL Dealers is subject to be “audited” by ATF/LE and by signing up to our website you have consented to this term. Any customer information entered and firearm information entered into your log book will be cross referenced with the BOLO List provided by ATF/LE and if matches are made with the information entered anything that follows will be out of our websites hands and we own no responsibility to what follows. It is in best practice to follow all local rules and regulations. Please contact local ATF/LE to get a list of laws and regulations this is not part of our websites intent of use. To see all benefits of the different users in our websites please go to our FAQs and/or our DEMO sections. Also please contact us with any questions or comments. Please note that terms and condition are subject to change and we reserve the right to change these terms and conditions as we please with no warning or notice.